Administrative Clerk Vacancies - United Nations Kenya

Administrative Clerk Vacancies - United Nations Kenya
Since the early 1990s, the UN’s African headquarters in Nairobi has seen sustained growth, both as the global headquarters of the United Nations Environment Programme (UNEP) and the UN Programme for Human Settlements (UN-Habitat ), and as a rapidly expanding regional development hub. Today, Nairobi’s UN Gigiri Complex stands as a potent symbol of the United Nations’ commitment to equitable social and economic development, and to breaking the shackles of poverty on the world’s poorest continent.
VACANCY NOTICE NO: GS-10-29
ORGANIZATIONAL LOCATION: UNON/DCS
DUTY STATION: NAIROBI
FUNCTIONAL TITLE: Administrative Clerk (2 posts)
DURATION: 2 Years (Fixed Term)
GRADE: G-3
CLOSING DATE: 13/08/2010
DUTIES AND RESPONSIBILITIES:
The United Nations Office at Nairobi (UNON) is the UN Headquarters in Africa and the representative office of the Secretary-General. We support programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme (UN-HABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services. The Division of Conference Services, where the post is located provides conference and meeting facilities in UN Gigiri complex. (www.unon.org). The post is located in the Publishing Services Section, Division of Conference Services (DCS) UNON. Under the supervision of the Chief, Publishing Services Section (PSS), the Administration Clerk will be responsible for the following duties:
•Reviews the Electronic Meetings Scheduling and Resource System (e-Meets) and liaises with Meeting Coordinator to identify meetings or conferences that require exhibition and plans and organizes all necessary resources to be deployed.
•Oversees and supervises the deployment of furniture, equipment and exhibition material.
•Liaises with Meetings Coordinator and clients to confirm optimal set up and arrangement.
•Plans and coordinates the removal and return to store of goods deployed.
•Liaises with cleaning contractors and security officers to ensure good maintenance of exhibition materials and furniture.
•Ensures that store(s) are clean and furniture, equipment and exhibition material are stacked in the right places.
•Ensures that correct furniture, equipment and exhibition material are delivered to the correct place and time.
•Organizes and ensures furniture, equipment and exhibition material are returned and arranged properly in the store(s).
•Supervises the movers (contractors) in the stores when they remove/install and replace items in shelves taking care of the delicate nature of some goods.
•Reports on defective furniture, equipment and exhibition material
•Prepares lists of obsolete /damaged furniture, equipment and exhibition material.
•Participates in physical inventory of goods administered by DCS/PSS.
•Keep stock of reproduction, materials and controls stock of office supplies of the section.
•Perform other duties as assigned.
COMPETENCIES:
•Professionalism: Knowledge of general office and administrative support including administrative policies, processes and procedures. Shows pride in work and in achievements; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations.
•Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Demonstrates openness in sharing information and keeping people informed.
•Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
EDUCATION
Completion of Secondary School education or equivalent. Supplemental courses or certificates in stores/materials management are desirable.
EXPERIENCE
A minimum of three years experience in general office support, store keeping, inventory or related area.
LANGUAGE REQUIREMENTS
English and French are the working languages of the United Nations Secretariat. For the post advertised fluency in oral and written English or is required.
OTHER SKILLS
Good computer skills; proficiency in standard computer applications for e-mail, word processing, spreadsheets, Internet are desirable
Interested candidates may apply by submitting detailed curriculum vitae in English, and a duly completed United Nations Personal History form (available at http://www.unon.org/docs/P11.doc).
Email: recruitment@unon.org
Please quote;
•Vacancy Notice Number and Functional Title in the Subject of the e-mail.
Applications received after the deadline (two weeks after posting) will not be considered.