DEG Office Administrator Job in Kenya

DEG Office Administrator Job in Kenya
DEG – Deutsche Investitions–und Entwicklungsgesellschaft mbH (‘DEG”) is a fully owned subsidiary of KfW Bankengruppe (www.deginvest.de), one of Europe’s largest finance and consultancy institutions for private
sector development in Africa and other regions worldwide.
As part of Germany’s development co-operation, our aim is to promote economic growth and raise living standards in partner countries by supporting promising business initiatives. We focus on establishing and developing efficient private enterprises through among other things, mobilisation of long term investment capital and the provision of technical expertise.
DEG’s services include investment consultancy, project finance in the form of long term loans and equity capital, and active project support.
The Office Administrator is the first point of contact for DEG‘s clients and stakeholders and is responsible for:

    * Office Management including usual secretarial duties, filling, maintaining the office diary and acting as the first contact person for the office for any external enquiries

    * Support to any KfW/DEG missions and experts in terms of logistics and organisation
    * Organise frequent trips of the Director, other colleagues with hotel and flight booking and prepare travel settlement
    * Prepare meetings/conferences and minutes of the same on a regular basis
    * Work closely with the KfW Office Administrator; this will include procurement of stationary and other items, close liaison for the shared Driver services, etc.
    * Bookkeeping for the DEG Regional Office, checking invoices and preparing regular payments to service providers upon approval from the Director
    * Manage the office’s accounts and the petty cash, reconcile bank statements monthly and ensure that funds are always sufficiently available
    * Update and monitor the project information database CRM and ensure the information flow to the headquarters in Cologne by maintaining a good working relationship with colleagues in Germany

Requirements

    * Degree in Business Administration or Secretarial Studies
    * 3 – 5 years experience in administration; experience in an financial institution would be an asset
    * Strong organisation and administrative skills – attention to detail is essential
    * Petty cash management experience
    * Excellent computer skills – competency in Microsoft word and excel is essential
    * Strong interpersonal and relationship maintenance skills
    * Excellent verbal and written communication skills – knowledge of German would be an asset
    * Experience in organising events, meeting and travel arrangements

How to apply:
Send your application including a cover letter and detailed CV highlighting relevant experience, details of current remuneration package, a daytime phone contact, email address, and the names of three professional referees by close of business 6th August 2010 to
Adept Systems
Management Consultants
P O Box 6416, Nairobi, GPO 00100
Email: recruit@adeptsystems.co.ke
Web: www.adeptsys.biz
Only short listed candidates will be contacted.
Please note that we do not charge fees for receiving or processing job applications.