Payroll Accountant Job. Gross Starting Salary K’sh 105,000.

Payroll Accountant Job. Gross Starting Salary K’sh 105,000.
The globally networked International Livestock Research Institute (ILRI) helps to reduce poverty, hunger and environmental degradation by enhancing animal agriculture in developing countries. ILRI positions its work at the dynamic interface of poverty alleviation and sustainable livestock livelihoods.

Our staff work in partnerships and alliances with organizations in developed and developing countries, including some of the finest NGOs, universities and research organizations in the world. ILRI’s headquarters are in Nairobi, Kenya, with a second principal campus in Addis Ababa, Ethiopia.

Our staff are also based in 7 partner institutions in other parts of Africa and in Asia and Latin America. We employ more than 700 staff from about 40 countries and are one of 15 centres sponsored by the Consultative Group on International Agricultural Research (CGIAR).
The Position
ILRI seeks to recruit a Payroll Accountant to assist with the administration of the National Staff Payroll, accounting services for the International Staff Payroll, National Staff Pension Scheme, Withholding Tax, and International Staff benefits’ payments.

1. Prepare entries relating to the National Staff Payroll:
* Check for completeness of overtime sheets in accordance with established internal control procedures and input into the payroll system within a day of receipt;
* Update the payroll database with recruitments and terminations;
* Update the payroll database with salaries, allowances, and overtime payments;
* Update the payroll database with SACCO, telephone contacts, bank loan and other authorized deductions;
* Generate the required payroll registers for checking;
* Print bank lists and compare with the payroll registers;
* Update monthly staff time analysis codes in the payroll system;
* Print employees’ pay slips and distribute to the cost centres;
* Submit for payment all recoveries and deductions (PAYE, NSSF, NHIF, Utafiti loans) from departing staff (together with terminal dues calculation report) within 4 days of receiving all necessary information from Human Resources, Kapiti Pains, etc;
* Submit payroll statutory cheques for ILRI and collaborative organizations (e.g. PAYE, NSSF, NHIF, staff) before the 9th of every month and file receipts by the same date.

2. Prepare entries relating to the National Staff Pension Scheme:
* Maintain an up-to-date file for all staff changes originating from Human Resources that affect pension contribution and administration;
* Update quarterly data files with recruitments, terminations and pension computation changes (using age factors);
* Prepare a reconciliation statement by applying the current payroll changes to the previous quarterly pension contribution figures;
* Print pension contribution calculation list for dispatch to the insurance company along with the bank transfer;
* Prepare for input into the general ledger, a calculation of pension cost transactions with the appropriate charge codes.

3. Record, calculate and prepare payments for Nationally Recruited Staff Medical Insurance:
* Update computer records with recruitments, deletions and family status changes in consultation with the Human Resources department and the Payroll Accountant;
* Follow up staff additions and deletions and translate them into debits or credits for the Institute on a regular basis;
* Prepare reconciliation statements on a monthly basis;
* Print the insurance premium calculations list for dispatch to the insurance company together with the cheque payment within the first two working days at the beginning of each quarter;
* Prepare an excel sheet of medical cost transactions analysed by the relevant charge codes and input into the general ledger.

4. Process documents and payments relating to Withholding Tax:
* Prepare payment slips and submit them to Kenya Revenue Authority by the 20th of every month and maintain a receipts file;
* Prepare Withholding Tax Certificates within one week of payment of the taxes and submit to the Administrative Assistant with copies for dispatch to the beneficiaries;
* Prepare a Withholding Tax yearly return and submit to Kenya Revenue Authority by the 15th of February;
* Maintain an efficient and regular filing system for all documents (originals or copies) relating to Withholding Tax.

5. Process documents relating to International Staff Security, Housing and Education Benefits:
* Check that claims received are within the policy and that they are within the items and limits allowable;
* Sign off and submit the claims for processing within 24 hours of receiving a claim;
* Submit a copy of the processed claim to the claimant immediately after processing;
* Keep proper records of all processed claims.

Requirements
* Bachelor’s degree in Business or Accounting;
* Certified Public Accountant (Kenya) (CPA(K));
* 3 years’ experience in accounting;
* Experience in payroll processing a plus;
* Good knowledge and understanding of local labour laws;
* Work experience, at least in part, in a non-profit or international organization;
* Knowledge of computerized accounting software required.

Terms of appointment
This is a Nationally Recruited Staff (NRS) position based at ILRI’s Nairobi campus and is open to Kenyan nationals only. The position is on a 2-year renewable contract subject to satisfactory performance and availability of funding.

Job level and salary
This position is job Grade 2C, Level 2 with a starting gross salary of KES 105,000 per month. This is exclusive of other benefits provided within ILRI’s Nationally Recruited Staff Scheme.

Applications
Applications, addressed to the Human Resources Director, must include: a cover letter, curriculum vitae and the names and addresses (including telephone and email) of three referees who are knowledgeable about the candidate’s professional qualifications and work experience (but not related to the applicant) should be emailed to: recruit-ilri-Ken@cgiar.org by 7 September 2010.

The position title and reference number “PAYROLL ACCOUNTANT: PA/FO/08/10” should be clearly marked on the subject line of the email applications. Only short listed candidates will be contacted.