Admin Assistant Internship Jobs Kenya.

Admin Assistant Internship Jobs Kenya.
The African Technology Policy Studies Network (ATPS) is a leading regional multidisciplinary network of researchers, practitioners and policy makers that promotes science, technology and innovation (STI) policy research, dialogue and practice, for African Development.

Its mission is to improve the quality of science, technology, and innovation research, policy and practice for sustainable development in Africa.

ATPS is seeking to recruit an Administrative Assistant-Intern to be based at its secretariat in Nairobi, Kenya

Main Duties:
* Assists in the procurement process for goods and services;
* Handle general insurance correspondence and arranging for renewals;
* Operate office equipment such as photocopier, fax machine, and coordinates the servicing of office equipments and motor vehicles;
* Maintain a calendar of the Finance and Administration department, schedule appointments for the Finance and Administration Manager and assign meeting rooms for ATPS meetings;
* Assist with travel and accommodation arrangements for meetings and workshops;
* Maintain the Finance and Administration department records through filing retrieval, retention, storage, compilation, coding, updating and destruction;
* Handle Immigration matters for International staff and workshop participants;
* Distributes internal correspondence and documentation;
* Draft correspondence for Personnel, Finance and Administration heads concerning the programs areas and other general correspondence;
* Provide secretarial services to the Finance & Administration Manager;
* Arrange for office tea/ coffee/refreshments during meetings held in the secretariat;
* Assist with front desk support and assist visitors on arrival and direct
them to relevant offices;
* Operate and manage the Secretariat’s telephone switchboard, telex/fax machine;
* Maintain internal directory, correspondence and documentation;
* Coordinating package shipping and incoming mail deliveries;
* Maintain telephone calls register on daily basis;
* Any other duties as may be assigned by the Supervisor or any Authorized Officer;

Required skills and qualifications
* A Student pursuing a bachelor’s degree in Administration.
* Excellent writing and communication skills;
* Good organisational and interpersonal skills.
* Computer literate- Ms Office

Qualified candidates should send a detailed letter of interest and curriculum vitae to hr@atpsnet.org, no later than 10th September 2010.

African Technology Policy Studies Network (ATPS)
3rd Floor, The Chancery Building, Valley Road
P.O. Box 10081-00100 GPO, Nairobi, Kenya
www.atpsnet.org