Logistics And Security Officer NGO Job Kenya.

Logistics And Security Officer NGO Job Kenya.

Horn Relief is an African based international development and humanitarian organization that aims to improve the lives of those who are living in marginalized areas in the Horn of Africa.

We strengthen rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future.

Presently it has programmes focusing on water & sanitation, food security, non-formal education, vocational training, cash relief, as well as humanitarian emergency response. The present donor portfolio includes European Commission, USAID, UNICEF, HRF, Oxfam Novib, and others.

Closing date: 30 Sep 2010
Location: Kenya – Garissa
(must be Kenyan citizen)

General Description of the Role
Under the direct supervision of the ELRI Project Manager, the LSO will be responsible for Horn Relief’s administrative logistics and security with overall control and responsibility over the sections of Procurement, Transportation, Warehousing / Assets, Communication, Equipment Maintenance, and Reporting.

The Logistics and Security Officer will be responsible for ensuring quality in logistics support across Horn Relief HQ, field offices, and projects. You will also ensure the logistics function is delivering timely, cost-effective, high quality and appropriate support; and supporting field teams in achieving and maintaining minimum standards in logistics work.

Responsibilities and Key Duties
Procurement
* Ensure that procurement tracking is current and updated;
* Ensure timely & accurate logistical reporting to Project Manager;
* Continuously assess the market for new procurement opportunities;
* Ensure timely delivery of program supplies to field sites in line with project implementation;
* Assist in the development, monitoring and review of procurement plans.

Transport and Travel
* Manage and coordinate vehicles and drivers currently used by the ELRI team;
* Hire additional vehicles where necessary;
* Ensure that the Drivers fill in the log sheets accurately on daily basis;
* Arrange for road transportation of goods when necessary;
* Ensure that vehicles are periodically scheduled for maintenance;

Warehousing / Assets
* Ensure that all HR assets and equipment used in Garissa are properly assessed and documented (incl. physical location and condition) to contribute to an updated country program asset register;
* Ensure that all documentation is completed and stored in readiness for external and internal audit requirements;

* To carry out periodic stock checks and to provide physical count of random items in storage. To manage all paperwork related to stored items, including Stock Cards, delivery and receipt papers.

Communication/IT
* Ensure logistical support in event of emergency, and that all necessary advance measures have been taken;
* Be responsible for ELRI project cameras, satellite phones and telephones;
* Manage the contract with the internet service provider;
* Provide IT support/networking support when necessary;
* Liaison with other NGOs and UN agencies on logistics issues.

Equipment Maintenance
* Ensure that systems for regular maintenance or repair are implemented for vehicles and other equipment and that routine maintenance and repair of communication and office equipment (computer, radios, satellite phones, power generators) is carried out per schedule.
* Ensure that proper tracking of equipment out for maintenance is followed.
* Provide technical supervision of drivers for matters related to safety and security

Security
* Act as the security focal point for North Eastern Kenya;
* Provide all staff with regular security briefings and updates and ensure that all staffs adhere to security policies and procedures;
* Conduct regular security and risk assessments for all operational areas;
* Supervise the security guards performance in Garissa;
* Ensure that field communications needs are met and that staffs are trained in the use of radios and other communications equipment as necessary;
* Liaise with Kenyan Government Security Agencies, UN Agencies, NGOs and other external actors to gain security information and analysis in NE Kenya.

Others
* Ensuring that bills are paid on time;
* Act as overall compound manager for the Horn Relief office compound in Garissa;
* Making sure that everything at the guesthouse is in order and repairs are undertaken in a timely and quality manner;
* Any other duties as may be assigned by the Project Manager.

Skills and Qualifications
* Graduate degree/diploma in Supply chain management or its equivalent in relevant field;
* Post graduate technical training an added advantage;
* Minimum 4 years experience in similar role (NGO field or country head office preferred);
* Knowledge of USAID/OFDA donor regulations will be an added advantage;
* Excellent IT skills, in particular Word, Excel and email is a must;
* Technical IT skills, such as networking and problem solving is an advantage;
* Excellent people management skills and good communicator;
* Highly organized and self-motivated;
* Ability to work under high pressure and prioritize tasks;
* High standard of written and spoken English with spoken Kiswahili and Somali a must.
* Must be originate from Garissa, N.E Kenya

How to apply
Applications should be submitted no later than 30th September, 2010. Horn Relief will conduct interviews on an on-going basis.

The selection committee will review all applications as they arrive. All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered. Only short listed candidates will be contacted. Horn Relief is an equal opportunity employer.

Each application package should include the following:
* Cover letter with the applicant’s current contact information.
* Resume (including detailed work experience, education/ diplomas/degrees);
* Professional References (minimum of three, with complete contact information)

Applications not including all of the above requirements will not be reviewed.

All applications should be sent to Horn Relief at vacancies@hornrelief.org with the subject line: Logistics and Security Officer (LSO)