Logistics Assistant NGO Job In Kenya.

Logistics Assistant NGO Job In Kenya.
Job title: Logistics Assistant
Unit/dept/delegation:Logistics Department, East Africa Regional Office, Nairobi
Reports to: Procurement Officer

Purpose
The incumbent will provide administrative support to the Fleet and Procurement officers in the International Federation of Red Cross Regional Office Logistics Department.

Duties applicable to all staff
1. Actively work towards the achievement of the Federation’s goals.
2. Abide by and work in accordance with the Red Cross Red Crescent principles.
3. Perform any other work related duties and responsibilities that may be assigned by the line manager.

Key responsibilities
1. Ensure efficient communication and co-ordination with internal Logistics customers by attending to incoming / outgoing telephone calls and transferring the information to the relevant officer for action.
2. Assisting in filing of documents, photocopying, delivery of mail and faxes, checking incoming mail and updating the address lists,
3. Assisting in processing of import duty /VAT exemption applications and reconciliation of supplier VAT exemption accounts.
4. Organizing courier deliveries and other services as per requests.
5. Support the electronic management of the office through data entry and use of fleet / procurement software as guided by the relevant officer.
6. Support the financial management of the office through processing of incoming bills,
7. Preparation of payments, collection of receipts, preparation of finance journals.
8. Assist in receiving / issuing of goods and stock reconciliation.

9. Assist with monitoring of vehicle movements
10. Assist with collection of fuel receipts and processing of fuel invoice payments.
11. Comply with the working hours as regulated, in accordance with the operational requirements of the department.
12. Perform other duties as may be assigned by supervisor.

Required Qualifications

Education
* Diploma in Logistics and Stores Management
* Secondary School completed

Experience
* A minimum of 2 years progressive experience in a similar work environment
* Previous experience working in the Red Cross movement preffered (International Federation of Red Cross, International Committee of Red Cross and/or National Societies).

Skills & Knowledge
* Practical Knowledge of computers (Windows, spreadsheets, word processing, e-mail)
* Office organizational and secretarial skills

Languages
Fluency in English and Swahili

Character Qualities
* Able to work in a team
* Good degree of integrity, discretion and personal conduct
* Flexible and adaptable to changing working conditions
* Self-motivated, with good judgement and initiative
* Good interpersonal and written communication
* Ability to prioritise, meet deadlines and work under pressure

Submission of applications:
Applications in sealed envelops clearly marked `Logistics Assistant` should be submitted to the
Human Resource Office,
East Africa Office,
International Federation of Red Cross and Red Crescent Societies,
P.O. Box 41275–00100,
Nairobi

or email address zonehr.easternafrica@ifrc.org to be received not later than 30th September 2010.

Only short listed candidates will be contacted.