UNICEF Jobs: Senior Finance and Administration Officer Job Vacancy - EGPAF Pamoja Project

Senior Finance and Administration Officer Job Vacancy - EGPAF Pamoja Project
Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) seeks to recruit the following position for the EGPAF PAMOJA PROJECT

The Project will address seven critical areas of technical intervention: PMTCT, PITC, adult and pediatric HIV basic care and support, adult and pediatric treatment, TB/HIV, with Prevention with Positives (PwP) as a cross-cutting element to expand availability of care and treatment services through integrated service delivery, particularly within PMTCT sites, expand availability of provider initiated HIV testing and counseling, and ensure high quality PMTCT service delivery in five district of Nyanza Province.

Interventions will be implemented in collaboration with CDC/Kenya and in partnership with the Government of Kenya’s (GoK) provincial, district, and facility level Ministry of Health staff.

The project office will be based in Kisumu and seeks to fill the following position:

Ref: PMJ/SFA/2010
Senior Finance and Administration Officer
1 Post

Summary
Reporting to the Deputy Project Director, the Senior Finance and Administration Officer will be in charge of the overall financial management (planning, budgeting, accounting and reporting) and administration of the EGPAF Kisumu sub-office.

Primary Responsibilities
Finance
    * Ensure that proper financial procedures and systems are operated and maintained for the Kisumu sub-office
    * Ensure compliance with the organization’s policies and guidelines and donor requirements
    * Responsible for the accounting of all the sub-office’s finances
    * Monitor internal controls in the financial aspects of the sub-office
    * Co-ordinate and maintain a cash forecasting system to ensure that adequate funds are available to meet the working requirements of the sub-office.
    * Reconcile field cash and project expenditure balances.
    * Oversee cash deposit and preparation of Bank Reconciliation Statements
    * Ensure that contractual commitments (e.g. use of vehicles and/or premises) are expressed in forms appropriate for the circumstances of the sub-office
    * Supervise the accounts and administrative staff.

Administration
    * Ensure safe keeping of all administrative records both electronically and hard copies.
    * Ensure effective and efficient procurement system as per the organization’s/ development partners policies.
    * Plan, implement and/or supervise key services in the general administration and procurement process including areas of asset management, fleet management, property maintenance, general supply chain and functioning and ICT.
    * Monitoring that all procurement and logistic activities for the sub-office are done in compliance with EGPAF rules, donor and government regulations.
    * Oversee Grants Administration functions within the sub-office.
    * Ensure that good communication is maintained within the sub-office.
    * General office administration i.e. office operations and proper office maintenance
    * Act as the HR contact person for the sub-office.
    * Ensure security of all the organization financial and equipments/ assets is maintained at all in compliance with organizational procedures
    * Adherence to the organizations security policies
    * Train all staff responsible for maintaining the security of the organizations equipment and financial assets; this will be achieved through briefing of the officers at the organizational level.
    * Support preparation of budgets for proposals and budget amendments for programs and administration costs
    * Regularly visit field sites for monitoring and supervision purposes
    * Support internal and external audit processes
    * Support partner capacity building on financial management

Knowledge and Skill Requirements
    * At least finance-related degree and/or fully qualified member of a recognized Accounting Professional Association
    * Understanding and experience of finance management within an NGO at least three years experience working with an NGO in a similar position
    * Computing/ office technology knowledge, eg use of MS Office, Quick Books and other related software
    * The ability to interact with all parties while maintaining and emphasizing a position of principled political neutrality and operational independence

Application and Contact Details:
Interested qualified candidates are requested to submit a letter, a resume and names of three references to kenyarecruitment@pedaids.org by 15th October, 2010. To ensure timely review of your credentials, please insert the job reference number in the subject line of the email.

Please note that only shortlisted candidates will be contacted.

EGPAF is mainly funded by the United States Agency for International Development (USAID) and Centres for Disease Control and Prevention (CDC). The PAMOJA Project is funded by CDC.

EGPAF is an equal opportunity employer.
Please visit our web site www.pedaids.org for more details on the Foundation.