UNDP Jobs In Kenya: Procurement Analyst. UNDP Kenya Jobs.

UNDP Jobs In Kenya: Procurement Analyst. UNDP Kenya Jobs.
Job Code Title:Procurement Analyst
Under the guidance and direct supervision of OM the Procurement Analyst supervises or is a team member of the CO Procurement Unit, responsible for effective delivery of procurement services in order to obtain the best value for money UNDP Kenya Offices.

He/she analyzes and interprets the financial rules and regulations and provides solutions to a wide spectrum of
complex issues related to procurement. The Procurement Analyst promotes a collaborative, client-focused, quality and results-oriented approach in the Unit.

The Procurement Analyst works in close collaboration with the Management Support and
Operations, Programme in the CO, UNDP HQs staff and Government officials to successfully
deliver procurement services.

III. Functions / Key Results Expected
Implementation of operational strategies
Management of procurement processes
Implementation of sourcing strategy and e-procurement tools

Facilitation of knowledge building and knowledge sharing
1. Ensures elaboration and implementation of operational strategies focusing on
achievement of the following results:
Full compliance of procurement activities with UN/UNDP rules, regulations, policies and
strategies; implementation of the effective internal control, proper design and functioning
of a client-oriented procurement management system.
CO Procurement business processes mapping and elaboration/establishment of internal
Standard Operating Procedures (SOPs) in Procurement, control of the workflows in the
Procurement Unit.
Analysis of requirements and synthesis of proposals for cost saving and reduction
strategies.
Synthesis of proposals and implementation of contract strategy in the CO including
tendering processes and evaluation, contractor appraisal, managing the contract and

contractor, legal considerations and payment conditions, risk assessment.
Implementation of the strategic procurement in the CO including sourcing strategy,
supplier selection and evaluation, quality management, customer relationship
management, e-procurement introduction and promotion, performance measurement.

2. Manages and guides procurement processes for CO, NEX/DEX projects, UN House
and at the request of other Agencies focusing on achievement of the following results:
Timely and duly preparation of procurement plans for the office and projects and
monitoring of their implementation.
Implementation of proper monitoring and control of procurement processes including
organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their
evaluation, negotiation of certain conditions of contracts in full compliance with UNDP
rules and regulation.
Review and certification of submissions to the Contract, Asset and Procurement
Committee (CAP) and Advisory Committee on Procurement (ACP).
Management of procurement contracts and, upon delegation of responsibility, performing
the functions of Manager Level 1 in Atlas for Purchase orders approval.
Implementation of the internal control system which ensures that Purchase orders are
duly prepared and dispatched. Timely corrective actions on POs with budget check errors
and other problems.
Preparation of cost-recovery bills in Atlas for procurement services provided by UNDP to
other Agencies.
Implementation of harmonized procurement services, analysis of requirements and
elaboration of proposals on common services expansion in the UN House, introduction of
joint procurement for the UN Agencies in line with the UN reform.
Ensures introduction and implementation of sourcing strategy and e-procurement
tools focusing on achievement of the following results:
Development and management of the rosters of suppliers, elaboration of supplier
selection and evaluation, quality and performance measurement mechanisms.
Management of e-procurement module.

5. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing
on achievement of the following results:
Organization of trainings for the operations/ projects staff on Procurement.
Synthesis of lessons learnt and best practices in Procurement.
Sound contributions to knowledge networks and communities of practice.

IV. Impact of Results
The key results have an impact on the overall CO efficiency in procurement management and
success in introduction and implementation of operational strategies. Strategic approach to
procurement, accurate, thoroughly researched and documented information, timely and
appropriate delivery of services, introduction of e-procurement ensure client satisfaction and
overall timely delivery of UNDP programmes and projects.

V. Competencies and Critical Success Factors
Corporate Competencies:
Demonstrates integrity by modeling the UN‟s values and ethical standards
Promotes the vision, mission, and strategic goals of UNDP
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Treats all people fairly without favoritism

Functional Competencies:
Knowledge Management and Learning
Promotes a knowledge sharing and learning culture in the office
In-depth knowledge on development issues
Ability to advocate and provide policy advice
Actively works towards continuing personal learning and development in one or more
Practice Areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
Ability to analyse procurement service requirements
Ability to lead procurement processes using specific procurement methods (RFQ, ITB, RFP).
Ability to apply organizational policies and procedures
Ability to lead implementation of new systems (business side), and affect staff behavioral/
attitudinal change
Strong analytical skills
Management and Leadership
Focuses on impact and result for the client and responds positively to feedback
Leads teams effectively and shows conflict resolution skills
Consistently approaches work with energy and a positive, constructive attitude
Demonstrates strong oral and written communication skills
Builds strong relationships with clients and external actors
Remains calm, in control and good humored even under pressure
Demonstrates openness to change and ability to manage complexities
UNDP Procurement Certification programme

VI. Recruitment Qualifications
Education:
Master‟s Degree or equivalent in Business Administration,
Public Administration, Finance, Economics or related field.

Experience:
2 years of relevant experience at the national or international
level in procurement management. Experience in the usage of
computers and office software packages (MS Word, Excel, etc)
and advance knowledge of web based management systems.
Language Requirements:
Fluency in the UN and national language of the duty station.

VII. Submission of application
Interested and qualified candidates are requested to submit electronic applications by visiting
UNDP Kenya e-Recruitment portal at http://www.ke.undp.org.on or before 18 October 2010
Select “vacancies” under “Operations” and click on „erecruit.echo-systems.net . Applications
received via other means will not be accepted.
Applicants are required to fill and sign a P11 Form and submit it together with Curriculum Vitae on
the online application.
The P11 Form can be obtained from the above site
UNDP will only be able to respond to those applications in which there is further interest.
“UNDP is an equal opportunity employer which strives to achieve overall balance in its
staffing patterns