UHAI EASHRI Administration Assistant Job Vacancy

UHAI EASHRI Administration Assistant Job Vacancy
Ref: 0002/AA/UH-2010
Akiba Uhaki Foundation -The Human Rights and Social Justice Fund; on behalf of the East African Sexual Health Rights Initiative (UHAI-EASHRI), wishes to recruit a suitable candidate for the position of:

Administration Assistant (AA)
Overall Aim: Under the overall supervision of the Finance and Administration Manager, the Administration Assistant will provide support to office operations, performing a variety of standard administrative processes that ensure high quality and accurate work.

Responsibilities:
    * Assist in the interpretation and implementation of administrative instructions relating to personnel issues, process personnel entitlements, and maintenance of other personnel records and files.
    * Assist in ensuring effective administrative and logistical support focusing in particular, but not limited to:

   1. Administrative support to meetings, conferences, workshops, retreats etc.
   2. Coordination of travel arrangements and hotel reservations, preparation of travel authorizations, processing of visa applications, work permits, and other documents
   3. Assist in the maintenance of an efficient document management system
   4. Assist with compilation of the organization’s reports and other communication material.
   5. Ensure proper local transport management.

    * Assisting in the effective and efficient functioning of the UHAI-EASHRI office, focusing in particular but not limited to:

   1. Maintenance of records on assets management
   2. Maintenance of files and records relevant to office maintenance
   3. Provision of support to maintenance of common premises and common services
   4. Management of the reception area

    * In coordination with the Finance Assistant, ensure the timely payment of general utility bills. Provide assistance in overseeing building management including repairs, security, contracts, water and other services.
    * Support the procurement processes of the organization.

Qualifications, Experience and Competencies
    * Education: Undergraduate degree in Communications, Business Administration, or Sociology is an advantage.
    * People Skills: Ability to work independently and as a team player who demonstrates leadership and is able to support and train staff.
    * Communication skills: Well developed written and oral communication skills; ability to communicate clearly and sensitively with internal and external stakeholders. This includes effective negotiation and representation skills.
    * Integrity: Works with trustworthiness and integrity and has a clear commitment to the principles of human rights and social justice.
    * Demonstrates knowledge of and commitment to human rights approaches to promoting sexual health and rights especially in the areas of sexual minority health and rights and public health best practices.
    * Adaptability and flexibility: Ability to operate effectively under extreme circumstances including stress, short deadlines and quick changing environments.
    * Work Style: Is well planned and organised even within a tense working environment and has a capacity for initiative and decision making with competent analytical and problem solving skills.
    * Capacity to manage several tasks simultaneously, be flexible and be willing to assume a range of unanticipated assignments.
    * IT skills: Experience working on Linux based operating systems and Open Office software will be an advantage.
    * Linguistic Skills: Should have excellent written and spoken English.
    * Proficiency in French and Kiswahili will be an added advantage.
    * Demonstrable experience in administration or programme support work will be an advantage.
    * Ability to maintain confidentiality.

Interested candidates are invited to address their applications, giving a current detailed CV with three references, day time telephone number and a three paragraph motivational statement explaining how well suited they are for the position.

The applications should be sent to:

The Recruitment Team
Akiba Uhaki Foundation
P.O Box 27611-00100
Nairobi.

Email: info@akibauhaki.org

All applications must be received not later than Monday December 6, 2010. UHAI-EASHRI and Akiba Uhaki Foundation are Equal Opportunity Employers, and therefore all are encouraged to apply.

In the spirit of regional integration, applicants from other countries of the East African region (Uganda, Tanzania, Rwanda and Burundi) are encouraged to apply as well.

Only short-listed candidates will be contacted.