Administrative Assistant Job. AMREF Kenya.

Administrative Assistant Job. AMREF Kenya.
AMREF’s strategy seeks to strengthen health systems and to design and enhance interventions that improve people’s access to health through their active participation. Informed by Africa’s health crisis, AMREF’s comparative advantage and five decades’ experience of working with communities and health systems in the region, the AMREF strategy will be pursued through three interdependent programme themes:

   1. Community Partnering for Better Health
   2. Health Systems and Policy Research
   3. Capacity Building

For more information visit our website www.amref.org

AMREF Kenya is looking for individuals, who are well organized, highly motivated and results oriented to join a
dynamic team and help bring better health for Africa.

ADMINISTRATIVE ASSISTANT – REF. NO.:- KCO/HR/031/2010

Purpose
To provide office support to the AMREF Clinic by ensuring effective co-ordination, planning and monitoring of office administrations, logistics, reporting and communication. The position reports to the Clinician and is stationed in Nairobi.

Key Duties and Responsibilities
1.Administrative support and information flow: Receives and reviews correspondence. Is overall in charge of
receiving and dispatching correspondence (including letters, faxes, email, telephone calls etc). Creating new files, retrieving and recording patients data in the register in a systematic manner and delivering the same to the Nurse.
2.Reception: Receives all visitors and acts as the first point of references for all queries. Giving priority to emergency cases in consultation with the Nurse.
3.Organizing: Coordinates the execution of events under the office including meetings, workshops/trainings and other work-related gatherings.
4.Reporting: Processes and distributes a variety of reports including minutes, monthly and annual reports as
required. Capturing data in Excel for services offered to patients/clients to enable production of the monthly
report and invoicing.
5.Information Management: Develops and maintains relevant databases and filing systems for optimal
management of information and contacts.
6.Office Management: Receiving, receipting and forwarding all money collected to the Finance Department daily and keeping proper records. Maintaining office inventory, stationery supplies and utility services.

Qualifications, Experience and Skills
The ideal candidate should have a Diploma in Business Management or relevant discipline; a first degree would be an added advantage. Minimum of three (3) years work experience in busy environment; experience in the health sector would be an added advantage. Must be ICT proficient. In addition, the candidate should have excellent interpersonal skills, excellent written and oral communication skills, ability to prioritize duties and work under minimal supervision.

If you would like to join this dynamic team and help bring better health for Africa, please quote the position and reference number in the subject matter and send a copy of your CV, together with a supporting statement, which should include evidence of competence against key criteria, remuneration requirements and contact details of three work-related referees, to the Human Resources Manager, AMREF in Kenya by email to recruitment@amref.org

Deadline for application: 20th August, 2010.We regret that only short-listed candidates will be contacted

AMREF is an Equal Opportunity Employer and has a non-smoking environment policy.