Executive Assistant, Admin & Reservation Manager.

Executive Assistant, Admin & Reservation Manager.
1.Executive Secretary/Administrative Assistant
Job Tasks
* File and retrieve corporate documents, records, and reports.
* Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.

* Prepare agendas and make arrangements for committee, board, and other meetings.
* Make travel arrangements for executives.
* Compile, transcribe, and distribute minutes of meetings.
* Attend meetings in order to record minutes.
* Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
* Manage and maintain executives’ schedules.
* Supervise and train other clerical staff.

* Interpret administrative and operating policies and procedures for employees.

Knowledge Requirements:
* Clerical Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
* English Language ~ Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
* Customer and Personal Service – Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
* Computers and Electronics – Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
* Administration and Management – Knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, production methods, and coordination of people and resources.

2. Reservations Manager
Main responsibilities
* Handle all reservations & block bookings
* Assist in organizing ground logistics
* Meet & greet clients & provide pre & post safari briefings

Qualifications
* Minimum 3 years experience with a reputable firm
* Knowledgeable on the East African circuits
* Must be Fluent in English. Fluency in a second language is an added advantage
* Computer literate
* Diploma/degree tn Tourism Management/Tours & Travel or similar
* Ability to work with minimal supervision

If you meet the above criteria, kindly send your CV, certificates & references to:

DN/A 701
P.OBox 49010 00100,
Nairobi