Executive Administrative Assistant Job Vacancy in Kenya

Executive Administrative Assistant Job Vacancy in Kenya
Delsco is a Kenyan registered management consulting firm with its office on Argwings Kodhek Road, Chaka Court, in Kilimani area of Nairobi. The firm started its operations in 2002 and has developed successful business relationships with several corporate clients across several industries, mainly in the services sector. The firm promotes the concept of creating a synergy with its clients where together we walk the path of developing or enhancing the client’s strategic alignment and operationalising desirable changes to deliver business objectives.

The acronym DELSCO stands for Developing Effectiveness, Learning and Social process for Change in Organizations. The meaning of the name serves as a constant reminder of the scope of the firm’s mandate.
• Effectiveness refers to the ability to create true strategic alignment where all elements of the organization are pushing and/or pulling in the same    direction with optimal focus and effort.
• Learning refers to the ability to create and embody new knowledge into new technology, products and ways of working. The benefits are even    greater if the rate of ‘learning’ is faster than that of competitors. This is the concept of a learning organization.
• Successful change in organizations must happen at the attitude level of individuals with direct impact and/or experience in the way employees    (managers and subordinates alike) relate with each other in the process of performing their work. Human nature demands that this change occurs    through a social process.
DELSCO, a well established membership institution with countrywide operations, wants to fill the above position with a seasoned professional in the work involved.

The successful candidate will be in charge of the day to day management of the Executive Director’s office and to provide high level administrative support to enhance the office’s effectiveness. The incumbent will Work in a challenging and fast changing work environment.
Duties and Responsibilities
    * Management of the Executive Director’s diary
    * Coordination of flow of visitor’s into and out of the Executive Director’s office
    * Receiving massages to the Executive Director’s office in his/her absence
    * Receiving, typing and dispatching letters and documents from the Executive Director’s officer
    * Support in coordination of Board/Executive committee meetings
    * Taking minutes of the Executive staff meeting
    * Keeping clear records and filing of information in the Executive Director’s office
    * Organize and maintain office Administration processes and information systems
    * Act as liaison person with other departments to ensure effective information flow

Minimum Requirements
    * Bachelor degree in Secretarial services, Business Administration or Social Sciences from a reputable university and professional qualifications in office administration.
    * At least five years experience in a similar position with formal training and proficiency in Ms Office applications, executive office management and proven analytical skills.
    * The incumbent should demonstrate competency in handling situations with tact and diplomacy.
    * Flexibility and ability to prioritize a busy workload and deliver on tight timelines.
    * The incumbent should have excellent communication, interpersonal skills and ability to multitask.

Interested and adequately qualified persons should send their applications and CVs to the email address below by 5.00pm of 23rd November 2010.

Please do not attach scanned documents; only shortlisted candidates will be requested to produce original certificates.

Email: application@delscokenya.com