Industry Manager and Finance & Admin Manager Job Vacancy

Industry Manager and Finance & Admin Manager Job Vacancy
Swift Human Resource Consultants Ltd
Our client in the tourism Sector is looking to fill in the following positions with one candidate who can handle both positions

Industry Manager
Function:
    * Identifies challenges facing Travel Agents and develops programs/services and sustainable solutions
    * Follows up with Airlines and GDS’s on issues raised by members and resolves the same
    * Gathering Monthly Industry statistics- value, number of tickets sold, destinations and other trends
    * Designs Members Training programs and evaluates impact
    * Manages the Travel Consultants Board / Program
    * Manage a Consumer awareness program and handle consumer complaints

Reports to: Chief Executive Officer
Major Functions/Accountabilities:
1. Planning
    * Collaborates with the Chief Executive Officer to define and develop programs to address issues facing Travel Agents
    * Implements annual plans/programs that address issues facing Travel Agents
    * Contributes to the development of the annual operating plans & budgets which are submitted to the Executive Committee for approval

2. Communication
    * Ensures that Members have sufficient and up-to-date information on Industry Specific issues.
    * responds to Technical queries raised by the Members
    * Contributes to Newspaper articles and Monthly E Bulletins
    * Co-ordinates and markets Training programs, Industry Forums

3. Financial management
    * Ensures that activities and expenses are within approved budgets and in compliance of association financial policies guidelines

4. Industry Relationships
    * Serves as the secondary spokesperson and representative for the organization
    * Facilitates and attends scheduled meetings with Airlines, GDS, Airport Manager and ensures that Members needs are highlighted and addressed
    * Stays abreast of current IATA Resolutions and anticipates future trends likely to have an impact on its work

5. Programmatic Effectiveness
    * Designs, delivers quality programs and services to members
    * Collects and analyzes Industry statistics- Destinations, type of travel etc
    * Manages the Travel Consultants Registration Board/ Program
    * Manages a Consumer awareness program and handle consumer complaints
Finance and Admin Manager
Function:
    * Manages Association Finances, investments and assets
    * Develops the annual Budget in consultation with the Executive Committee and Chief Executive
    * Manages all procurement and proactively manages Contracts
    * Proactively works with online payment solution providers for the benefit of Members
    * Actively maintains Aged Debtors database and manages the company Credit reference centre program – ensuring information sharing and blacklisting of defaulters through CRB’s

Reports to: Chief Executive Officer
Major Functions/Accountabilities:
1. Financial Management
    * Prepares and examines accounting records, financial statements, and other financial reports and ensure accuracy, completeness and conformance to reporting and procedural standards.
    * Prepares, examines and maintains files for statutory monthly returns like PAYE, NSSF & NHIF
    * Computes taxes owed and prepares tax returns, ensuring compliance with payment, reporting and other tax requirements.
    * Analyzes the Associations operations, trends, costs, revenues, financial commitments, and obligations, to project future revenues and expenses or to provide advice.
    * Reports to Executive Committee and Chief Executive regarding the finances of the Association
    * Establishes tables of accounts, and assign entries to proper accounts
    * Develop, maintain, and analyze budgets, preparing periodic reports that compare budgeted costs to actual costs.
    * Develop, implement, modify, and document recordkeeping and accounting systems, making use of current computer technology.
    * Prepare forms and manuals for accounting and bookkeeping personnel, and direct their work activities.
    * Survey operations to ascertain accounting needs and to recommend, develop, and maintain solutions to business and financial problems.
    * Advise management about issues such as resource utilization, tax strategies, and the assumptions underlying budget forecasts.
    * Advise management in areas such as compensation, employee health care benefits, the design of accounting and data processing systems, and long-range tax plans.
    * Appraise, evaluate, and inventory property and equipment, recording information such as the property's description, value, and location.

2. HR management
    * Maintains staff files and ensures they are up to date
    * Develops the Staff leave schedule
    * Employment and compliance to regulatory concerns and reporting;

3. Marketing and PR:
    * Actively markets the company Credit reference centre program

4. Industry Relationships
    * Serves as the primary spokesperson and representative for the organization on Credit Reference Bureaus and online payment solution matters
    * Assures that the organization and its mission, programs, and services are consistently presented in a strong, positive image to relevant stakeholders

5. Programmatic Effectiveness
    * Oversees design, delivery, and quality of the company Credit reference centre program

6. Fund Raising
    * Proactively identifies areas where the company can generate revenue and oversees the roll out of approved programs

Qualifications
    * A minimum of five years of experience in the Travel Industry at a senior level
    * Excellent, proven interpersonal, verbal and written communications skills.
    * A very good understanding of Travel Industry issues i.e. IATA resolutions, ticketing
    * Demonstrated ability to multi - task and work in a fast - paced office setting.
    * Proficiency with office computer equipment and software.
    * University graduate with an advanced IATA Diploma in Travel and Tours.
    * Proven ability to cope with conflict, stress and crisis situations.
    * Effective problem - solving and mediation skills.
    * Proficiency with office computer equipment and software.
    * University graduate with BCOM in Business Management and Administration. IATA Diploma will be a great added advantage
    * Demonstrated ability to work in a proactively diverse and inclusive organization.
    * Good Compensation and benefits

If you are qualified for the above positions, kindly send or resend your application along with an up-to-date CV with telephone contacts for three professional referees to swift.recruitment.recruit@gmail.com including your daily telephone contact, current net salary and your expectation.

Application deadline is 27th November 2010

Only short-listed candidates will be contacted.