Kenya Job Vacancies:nLocal Security Associate, Nairobi

Kenya Job Vacancies:nLocal Security Associate, Nairobi
Background
The UNDP Local Security Associate (LSA) reports to the International Senior Field Security Advisor and is responsible for the safety and security of all UNDP-Somalia staff, resources, assets, facilities, programmes, and projects ensuring compliance with all United Nations security policies, procedures and regulations as part of the United Nations Security Management System.

The primary responsibility of the LSA will be to support the SFSA in the protection of, and mitigation of risk to, UNDP-Somalia staff, eligible dependants, resources, assets, facilities, programmes, and projects in all locations where the Country Office may be represented, such as Nairobi, and at the same time enabling UNDP programme delivery throughout Somalia:

    * Ensuring that UNDP security support and security risk management are mainstreamed into all levels of programme and operational activities
    * Ensuring adequate security and safety measures are implemented at all UNDP facilities in accordance with current risk assessments and United Nations Policies and Procedures
    * Ensuring the best possible protection of UNDP staff, eligible dependants, resources, assets and facilities in accordance with United Nations Policies and Procedures
    * Ensuring close co-operation and coordination with UNDSS and other interlocutors.

Duties and Responsibilities
Summary of key functions
    * Implementation of security policies and procedures.
    * Effective operational support
    * Supervision and performance monitoring
    * Technical oversight of security installations
    * Supports the SFSA by ensuring adherence to Minimum Operational Security Standards (MOSS) and Minimum Operational Residential Security Standards (MORSS) for the duty station;
    * Effective administrative support.
    * Support to knowledge building and knowledge sharing

Key Results:
1. Ensures implementation of Security Policy and procedures focusing on the following results:
    * Full compliance of staff to security SOP's and policies in the Country Office location.
    * Ensures staff fully understands new security SOP's and procedures through regularly updates to staff and ensures full understanding of same.
    * Updates and maintains the international and national staff warden system ensuring all staff can be informed of an incident and subsequent actions in a timely manner.

2. Provided effective operational support to the SFSA and UNDP staff on security issues with the following results:
    * Coordination of travel and security arrangements for staff travelling to Mogadishu.
    * Assist with security clearances and travel arrangements of staff going on mission to Somaliland and Puntland.
    * Field visits in support of staff and contractors enabling completion of project tasks.
    * Responds in a timely manner to incidents involving UNDP staff
    * Assists staff with obtaining police reports and following the correct reporting procedures
    * Ensures security is mainstreamed into UNDP programme and project activities through direct engagement with programme managers and project officers.

3. Effective supervision and performance monitoring of UNDP Guard Force Supervisors and outsourced security staff with the following results:
    * Receives timely reports from UNDP Guard Force Supervisors in Mogadishu and Garowe regarding security issues and assists to resolve any security concerns.
    * Monitors the performance of Guard Force Supervisors and addresses any shortcomings
    * Completes performance evaluation of Guard Force Supervisors
    * Monitors the performance of the outsourced security company at the Country Office to ensure satisfactory performance.
    * Provides input and training if required to the outsourced security company on new security procedures.

4. Provides technical oversight of security installations at UNDP premises with the following results:
    * Regular checks of security installations will ensure that any faulty equipment identified in a timely manner.
    * Establishing a maintenance schedule for CCTV, door access, X-ray machines and metal detectors will reduce the likelihood of mechanical failure and enhance staff security.
    * Basic knowledge of the security installations will ensure minor faults can be rectified without the requirement for external technical intervention.

5. Provide support to the SFSA by ensuring adherence to the MOSS and MORSS standards for the duty station with the following results:
    * The additional support to the SFSA with MOSS assessments at UNDP facilities will result in achieving a higher level of MOSS compliance in a shorter period of time.
    * A higher level of MOSS compliance will result in an increased level of security to UNDP staff.
    * Accommodation (MORSS) assessments at staff member's houses with accurate security recommendations will result in increased security for staff members at their accommodation.
    * The number of security incidents at staff member's accommodation will decrease through effective application of the MORSS procedures.

6. Provide effective administrative support with the following results:
    * Close liaison with Procurement and Administration counterparts will speed up the delivery of urgent security equipment and prevent unnecessary delays.
    * Maintenance of staff lists and the international/national warden plan will ensure staff are able to be contacted in a crisis.
    * Submission of weekly incident reports to keep senior management and ST BOM updated on current security issues
    * Prompt reporting and investigation of vehicle accidents, damage or other incidents involving staff will assist in identifying liability issues for any loss or damage to UNDP assets.

7. Supports knowledge building and knowledge sharing with the following results:
    * Conducts security training and briefings to staff increasing their security awareness and ability to operate more safely in a hostile environment.
    * Circulates new security policies and procedures to staff ensuring they comply with the UN security management system.
    * Conducts security training with the outsourced security service provide to enhance their professional capacity and ensure a higher level of security and safety to UNDP staff and assets.
    * Shares security information creating a security information network with other UN agencies, INGO/NGO partners and governmental security partners to ensure an accurate flow of security information.

Impact of Results
The key results have a direct impact on both the efficiency of the unit but more importantly on enhancing the security and safety of UNDP staff and assets in the region of operation. Effective implementation of the security management policy and UNDP procedures through briefings, training and advice to staff members will ensure that security is mainstreamed into all programme and project activities and staff will be aware of their own responsibility to ensure security procedures are adhered to.

The additional support provided to the SFSA by the LSA will also increase the operational effectiveness of the unit as a whole through more effective allocation of tasks and responsibilities.

Competencies
Corporate Competencies:
    * Demonstrates commitment to UNDP's mission, vision and values
    * Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies
Knowledge Management and Learning
    * Shares knowledge and experience
    * Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness
    * Ability to administer and execute administrative processes and transactions
    * Ability to extract, interpret, analyze data and resolve operational problems
    * Ability to perform work of confidential nature and handle a large volume of work
    * Good knowledge of administrative rules and regulations
    * Strong IT/technical skills including e-mail, Excel, Word and Power Point applications

Leadership and Self-Management
    * Focuses on result for the client and responds positively to feedback
    * Consistently approaches work with energy and a positive, constructive attitude
    * Remains calm, in control and good humored even under pressure

Required Skills and Experience
Education:
    * Completion of Secondary School education required. Qualification in security, business administration, public administration or related field is desirable.

Experience:
    * A minimum of 6 years experience in the field of security/safety. Previous security experience with the UN, civilian security company/organization or relevant Police/Military experience.
    * Knowledge of technical security systems such as CCTV, X-ray machines, door access control systems, metal detectors, security lighting is desirable.

Language requirements:
    * Fluency in written and spoken English is required, including the ability to draft, edit and finalize documents in English. Knowledge of Kiswahili and/or Somali is desirable

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

Closing Date: Monday, 25 October 2010