Administration Officer – Stores Logistician NGO Jobs.

Administration Officer – Stores Logistician NGO Jobs.
Catholic Relief Services –USCCB is the official agency of the United States Conference of Catholic Bishops for relief and development overseas. CRS supports programs in over 100 countries and works through local partners.

We are seeking suitable persons to fill the following position. All candidates require technical competencies in the respective areas, excellent computer skills, oral and written communication skills, willingness to travel to the field and a commitment to work with and support faith based partners of CRS many of whom are Catholic institutions

Job Title: Administration Officer – Stores Logistician (Ref.2011/03)
Location: Nairobi
Purpose: To provide effective and efficient stores control and logistical support by verifying and receiving incoming goods and supplies against documentation, safe keeping in appropriate storage, issuing and/or dispatching as duly authorized and maintaining records thereof.

Specific Duties & Responsibilities
o Liaise with the Procurement Officer on contracts for supplies and ensure the same are executed in a timely manner.
o Organize for delivery schedules into the stores/warehouses with the suppliers
o Liaise with Procurement, requesters, and appropriate verifiers to receive and verify all incoming goods and supplies against procurement documents.
o Ensure that all goods issued/dispatched are fully documented and are acknowledged by the appropriate persons
o Maintain accurate and up-to-date stores records
o Issue out stock items and ensure proper documentation including acknowledgments of receipt on BIN cards, Waybills, etc.
o Capture and document stores returns
o Liaise with the Procurement Officer and contracted transporters to ensure smooth and timely dispatch of goods.
o Carry out regular stock takes, as from time to time defined, for goods and supplies in the stores
o Conduct daily or frequent inspections of all stores to monitor for unauthorized access, or other actual or potential perils
o Prepare stock reports and submit to the Administration Manager and the project accountants each calendar month or on demand whichever is earlier.
o Identify dead, obsolete or excess stocks and propose disposition to the Administration Manager.
o Ensure a continuous availability of adequate operating supplies
o Establish, document , obtain Mgt approval, and maintain appropriate Re-Order levels for all consumable items and supplies, taking into account usage rates and Procurement Lead Times,
o Prepare requisitions for stocks replenishment taking into account the approved re-order levels, consumption rate and expected delivery lead time.
o Carry out regular spot checks of assets kept in stores and maintain adequate systems to ensure proper management and accountability
o Complete full physical check of asset in stores every 3 months or upon demand, print, sign and forward to the Administration Manager
o Ensure that receipt of all assets issued/dispatched are duly acknowledged by the responsible person, and an Assets Tracking Form generated and filed as appropriate
o Liaise with IT to ensure that no IT assets are moved without the GS Officer being informed
o Compile lists of assets for disposition (transfer, sale, donation, write off when necessary)
o In liaison with the Administration Officer General Services to verify that all incoming and issued/dispatched/disposed assets are physically labeled and recorded in the asset register.
o Standing-in for the Administration Officer General Services as required

Required Qualifications/Skills, Abilities and Behavioral Competencies
o Diploma with a professional qualification in administration, and or logistics
o Proficiency in Microsoft Office applications, and in particular Word, Excel, ACCESS and Outlook.
o 3 years professional experience in a similar or related capacity, preferably with an international development
* Strong organizational skills and ability to lead, organize and plan effectively
* Proven ability in relating with people of different nationalities/cultures
* Demonstrate meticulous record keeping and attention to detail.
* Good bargaining/negotiating skills
* Excellent written and verbal communication skills
* Integrity & Professionalism
* Team work
* Diplomacy
* Ability to make sound decisions

Written applications indicating the reference number of position applied for and CV including day-time contact phone numbers, as well as names and contact information of three references should reach the below-mentioned by February 11, 2011.
Human Resources Manager
Catholic Relief Services – Kenya Program
P.O. Box 49675, GPO 00100 Nairobi
E-mail: hr@ke.earo.crs.org

Only Short listed candidates will be contacted